Administrative Assistant

• Answer incoming calls.
• Respond to client emails and calls.
• Schedule prospective and existing client phone appointments.
• Finalize, proofread, and send documents for the attorneys.
• Prepare documents for mailing, including preparing cover letters, writing checks, and purchasing postage.
• Perform light bookkeeping functions, including invoicing clients, collecting hourly workers' hours for payroll, making vendor payments, and writing checks.
• Communicate with clients to answer questions about their invoices.
• Light data entry.
• Assist firm administrator with client management tasks as required.
• Serve as "backup" to firm administrator when she's out of the office.REQUIREMENTS:
  • General Qualifications
    • Bachelor's degree preferred but not required
    • Office experience preferred but not required
    • Interest in long-term position
      • Professional Skills
        • High technological competency and attention to detail
        • Familiarity with bookkeeping or a willingness to learn
        • Comfortable with highly variable tasks, which will range from complex to rote
        • Discretion when handling confidential information and communications
        • Comfortable engaging via various communication mediums, including feeling comfortable making and taking frequent phone calls
          • Personal Qualifications
            • Ability to work in Evanston and reside within 20 minutes of the office
            • Driver's license and vehicle
            • COVID-conscious (see more under "Additional Information" below)
            • Friendly. Our office is a non-competitive, supportive environment.ADDITIONAL INFORMATION
              • Work is in-person in Evanston. This is not a remote position.
                • Benefits include:
                  • Health insurance (with employer contribution)
                  • Dental insurance (paid by employer)
                  • Vision insurance (paid by employer)
                  • Short-term disability insurance (paid by employer)
                  • 401k retirement with employer match
                  • Paid personal time off
                  • Paid holidays
                  • Dog-friendly office (subject to the firm's policy)
                    • COVID protocols and requirements:
                      • Vaccinated against COVID-19 and current with all boosters
                      • Willing to obtain additional boosters as they become available
                      • Vaccinated against the seasonal flu and otherwise current with vaccines
                      • Willing to mask in the workplace (any time you leave your office or someone visits your office)
                      • Depending upon policies in place at the time, willing to test regularly (at the employer's expense)Equal Employment Opportunity Policy StatementJackson LLP Healthcare Lawyers is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind.Jackson LLP is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Jackson LLP Healthcare Lawyers are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Our firm will not tolerate discrimination or harassment based on any of these characteristics. We encourage applicants of all ages.

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