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Administrative Assistant

Company: Beacon Hill Staffing Group, LLC
Location: Evanston
Posted on: January 21, 2023

Job Description:

Our client, a prestigious financial services firm located in Evanston, is looking for an Administrative Assistant to support their growing team. The position is an excellent opportunity for an individual with strong organizational and communication skills interested in being part of a team. The Administrative Assistant will work alongside the Office Manager to support the day-to-day activities and needs of the office staff and executives. This is a full-time, salaried position with benefits.Responsibilities:

  • Greeting office visitors; schedule visitors with building security
  • Distributing and coordinating inbound/outbound mail/UPS/FedEx deliveries
  • Answering inbound calls and emails
  • Organizing paper and electronic files
  • Maintaining general office appearance including the conference and break rooms; maintaining and ordering office and break room supplies, and coordinating catering as needed for the firm and guests
  • Serving as point of contact for vendors (office supply, equipment repair, shredding, groceries, water, interior landscape)
  • Scheduling appointments and updating calendars for executives
  • Supporting firm marketing initiatives, including CRM updates, conference registration, and other marketing related tasks Experience Requirements:
    • 2+ years of work experience in an administrative capacity in an office setting
    • Bachelor or Associate degree in business administration or related field
    • Effective communication and interpersonal skills; strong work ethic and initiative
    • Creative problem solver with ability to multitask and work effectively in a small team environment
    • Ability to be flexible and adapt to unexpected and changing priorities
    • Microsoft Office proficiencyBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, LLC, Evanston , Administrative Assistant, Administration, Clerical , Evanston, Illinois

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