Admissions Assistant
Company: Franciscan Ministries
Location: Libertyville
Posted on: January 1, 2026
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Job Description:
Overview: Position Summary In this role, you will be responsible
for performing comprehensive administrative support services for
the marketing team as well as facilitating the daily operations of
the admissions and marketing office. Hours Needed Tuesday -
Saturday: 8:00am to 4:30pm 1055 E Grand Ave Lindenhurst, IL 60046
Essential Functions, Key Duties, & Responsibilities Greet and guide
all prospective residents and their families to the marketing
office, notifying the appropriate parties of their arrival. Conduct
tours and sales presentations of the community as needed. Assist
with admissions and move-in process of converting a sell into an
actual move-in. Complete admission paperwork and contracts with
potential residents. Meet with the Sales and Marketing Team
concerning daily assignments, policies and procedures, tours,
meetings, etc. Utilize and record events and changes in Prospect
Tracking System. Create and distribute all correspondence and other
materials including cover letters, brochures, follow-up letters as
needed. Answer incoming telephone calls, take accurate telephone
messages, answer caller’s questions or direct caller to the
appropriate individual. Prepare and distribute marketing reports on
a daily, weekly or monthly basis to the designated distribution
list. Maintain waitlist and organized, accurate and easy to locate
files for the community. File, distribute, and maintain marketing
collateral. Review contact sheets for accuracy and enter records
into the computer for all prospects in an accurate and timely
manner. Manage the supply inventory, preparing purchases orders
when more is needed. Process invoices for payment. Assist in
organizing, coordination, and planning of special marketing events.
Perform other duties as assigned. Comply with all policies and
procedures and any updates. Position Requirements Education : High
School Diploma/GED Licenses/Certifications: N/A Experience : 1
years of administrative and/or marketing experience Skills &
Abilities: Ability to demonstrate professionalism and provide an
excellent first impression of the organization/community
Livingjoyfully Min: USD $17.00/Hr. Max: USD $23.00/Hr.
Keywords: Franciscan Ministries, Evanston , Admissions Assistant, PR / Public Relations , Libertyville, Illinois
